Board Resolution Notarization and Legalization by Notary Public in Dubai, UAE

Introduction

A Board Resolution is a formal decision passed by a company’s board of directors. Whether it involves appointing a new director, approving a loan, authorizing a contract, or changing company policies, board resolutions carry significant legal weight. To be enforceable and recognized by authorities, banks, and courts, these resolutions often require notarization and legalization by a Notary Public.

In Dubai and across the UAE, notarization ensures compliance with local laws, while legalization guarantees international recognition.

What is a Board Resolution?

• A written record of decisions made by the board of directors.

• Can cover matters such as:

• Appointment or removal of directors.

• Approval of financial transactions.

• Authorization of contracts or agreements

• Shareholder-related decisions.

• Serves as evidence of corporate intent and authority.

Why Notarization is Important

1. Authenticity – A Notary Public verifies the identity of signatories and certifies the resolution.

2. Legal Validity – Notarized resolutions are accepted by government authorities, banks, and courts.

3. Compliance – UAE law requires notarized resolutions for certain corporate actions (e.g., license amendments, shareholder changes).

4. Credibility – Provides assurance to third parties that the resolution is genuine and binding.

Legalization for International Use

When a board resolution needs to be recognized outside the UAE, legalization is required. This process involves:

• Notarization by a Dubai Notary Public.

• Attestation by the Ministry of Justice.

• Legalization by the Ministry of Foreign Affairs (MOFA).

• Consular attestation by the relevant embassy of the destination country.

This ensures the resolution is valid and enforceable abroad.

UAE Context: Board Resolution Notarization

In Dubai:

• Resolutions must be drafted in Arabic or bilingual (Arabic-English) format.

• The Dubai Courts Notary Public or authorized private notaries handle notarization.

• For foreign companies, resolutions may need to be legalized in the home country before being recognized in the UAE

Conclusion

A Board Resolution is more than just a document—it is a binding corporate decision. Proper notarization and legalization by a Notary Public ensures that the resolution is legally valid, credible, and recognized both in the UAE and internationally.